A new driveway or parking lot is a significant investment. Choosing the right professional paving company is crucial to ensure your project is completed on time, within budget, and to a high standard. Unfortunately, many property owners make preventable mistakes during the hiring process that lead to poor results, unexpected costs, and major headaches.

Understanding these common pitfalls can help you navigate the process like a pro. This guide will walk you through the most frequent errors customers make when hiring asphalt and paving companies and provide practical advice on how to avoid them. By making an informed decision, you can protect your investment and ensure a smooth, durable surface that lasts for years.

Mistake 1: Focusing Only on the Lowest Price

It’s natural to want the best deal, but when it comes to paving, the lowest bid is often a red flag. Companies that drastically undercut their competitors may be cutting corners elsewhere. This can have serious long-term consequences for your pavement.

Unusually low prices might mean the company is:

• Using subpar materials: Low-quality asphalt mixes can lead to premature cracking, crumbling, and a shorter lifespan for your surface.
• Hiring inexperienced labor: Unskilled workers may not follow proper installation techniques, resulting in an uneven surface, poor drainage, or other structural issues.
• Lacking proper insurance or licensing: If an accident occurs on your property, you could be held liable if the contractor isn’t adequately insured.
• Skipping crucial steps: A contractor might offer a lower price by skimping on site preparation or applying a thinner layer of asphalt, which compromises the integrity of the entire project.

While budget is an important factor, it shouldn’t be the only one. A slightly higher upfront cost for a quality job will save you money on expensive repairs and premature replacement down the road.

Mistake 2: Not Getting a Written Contract

One of the most dangerous mistakes you can make is proceeding with a paving project based on a verbal agreement or a vague handshake deal. A professional paving company will always provide a detailed written contract before any work begins.

A formal contract protects both you and the contractor. It ensures everyone is on the same page and provides legal recourse if something goes wrong. Without one, you leave yourself vulnerable to misunderstandings, price hikes, and disputes over the scope of work.

Your contract should clearly outline:

• A detailed scope of work: What exactly is included in the project? This should specify the area to be paved, the thickness of the asphalt, and all preparation steps.
• Total cost and payment schedule: The contract must state the full price and break down when payments are due. Be wary of contractors who demand a large upfront cash payment.
• Project timeline: It should provide an estimated start and completion date, accounting for potential weather delays.
• Materials to be used: The type and quality of asphalt and other materials should be specified.
• Warranty information: A reputable company will offer a warranty on their workmanship and materials. Make sure this is clearly stated in writing.

Never start a project without a signed contract. If a company is hesitant to provide one, consider it a major warning sign and look elsewhere.

Mistake 3: Overlooking Poor Site Preparation

The success of any paving project lies in the foundation. Proper site preparation is the most critical step for ensuring a durable and long-lasting asphalt surface. Unfortunately, it’s also an area where unqualified contractors often cut corners to save time and money.

Inadequate site preparation can lead to a host of problems, including sinking, cracking, and water damage. A properly prepared site involves several key steps:

• Excavation: Removing the topsoil and any existing, damaged pavement to the correct depth.
• Grading: Shaping the underlying soil to ensure proper water drainage away from the pavement and nearby structures. Poor grading can cause water to pool, which is a leading cause of asphalt deterioration.
• Compaction: Tightly compacting the sub-base (the layer of crushed stone and gravel beneath the asphalt) to create a stable and solid foundation. If the base is not properly compacted, the asphalt on top will quickly fail.

When interviewing potential asphalt and paving companies, ask them to explain their site preparation process in detail. A knowledgeable and professional paving company will be able to walk you through each step and explain its importance.

Mistake 4: Agreeing to a Vague Scope of Work

“We’ll pave your driveway” is not a sufficient scope of work. Ambiguity is your enemy when hiring a contractor. A vague project scope can lead to confusion and disputes later on. For example, does the quote include removing the old pavement? What about hauling away debris? How thick will the new asphalt layer be?

These details matter. A professional contractor will provide a proposal that leaves no room for doubt. Before you sign anything, ensure the scope of work is meticulously detailed.

Your project scope should clearly define:

• The exact dimensions of the area to be paved.
• The depth of excavation and the thickness of the sub-base layer.
• The thickness of the asphalt binder and surface courses.
• Details on edging, transitions, and any necessary drainage solutions.
• Cleanup procedures and disposal of old materials.

If a contractor’s proposal is light on details, ask for a more specific breakdown. A company that is unwilling to provide this level of clarity may be trying to hide something or may simply lack the professionalism needed for the job.

How to Find a Reputable Paving Contractor

Avoiding these mistakes comes down to doing your homework and choosing a reliable, professional paving company. Here are a few tips to help you mitigate the risks:

• Get Multiple Quotes: Contact at least three different companies to get a range of prices and approaches. This will help you spot any bids that are suspiciously low.
• Check References and Reviews: Ask for a list of recent clients and check online reviews. A company with a long history of satisfied customers is a good sign.
• Verify Credentials: Ensure the company is licensed, bonded, and insured. Don’t just take their word for it; ask for proof.
• Ask Detailed Questions: A good contractor will be happy to answer your questions about their process, materials, and experience.
• Trust Your Gut: If something feels off about a company, it probably is. Professionalism, clear communication, and transparency are hallmarks of a trustworthy contractor.

Pave the Way for Success

Hiring a paving company doesn’t have to be a stressful experience. By being aware of these common pitfalls and taking the time to vet your options carefully, you can find a partner you trust to deliver a high-quality result. Remember that a well-paved surface not only improves your property’s curb appeal but is also a long-term investment in its value and functionality.

For over 20 years, Bay Cities Asphalt, Inc. has provided professional asphalt and concrete services to the Bay Area. As a third-generation, family-owned business, we pride ourselves on quality workmanship and transparent communication. If you’re looking for a reliable partner for your next paving project, contact us for a detailed estimate.